Onceentered for staffing & recruiting

The submission this is about

You have a good candidate and three clients who might take them. Your own ATS holds their details already — but your clients do not use your ATS. They use theirs, and each one wants the candidate created inside it before anyone will look at a résumé.

So you key the same person into a client's system. Then the next client's. Each one splits the name differently, wants the work history in a different shape, and asks for the same phone number in a format the last one rejected.

Meanwhile every autofill tool on the market is built for the job seeker filling in their own application. Nobody built one for the recruiter filling in somebody else's.

Where this work goes

• Workday
• Greenhouse
• Lever
• iCIMS
• Taleo
• SmartRecruiters
• Bullhorn
• Ceipal
• Vendor management systems
• The client with a custom intake form

Named as examples of where the retyping goes, not as integrations. Onceentered has no per-site templates and nothing to configure — it reads whatever form is on the screen, so onboarding a new client's system costs nothing and needs nobody's permission.

The gap nothing else fills

Search the extension store for autofill and you will find a dozen tools for applying to jobs. Every one of them stores the applicant's own profile, because that is who installed it.

A recruiting desk has the opposite problem: many people's details, entered by someone who is none of them. That is the whole reason this exists.

The fields that actually break autofill

• The same field under different names. Surname, Last Name, Family Name. Mobile, Cell, Primary Phone. Onceentered matches on meaning rather than an exact label.
• Unlabelled boxes. Fields with no visible label, identifiable only by an internal name. In testing exactly that case matched at 86%.
• Formats that differ per system. One system accepts a formatted phone number, the next silently cuts it at ten characters and leaves a wrong number looking perfectly entered. Onceentered writes what each box asks for.
• Confidence, shown. Where it is unsure it leaves the box alone and names it — because a candidate submitted with a mistyped date of birth is your relationship with that client, not a software bug.

Where the candidate's data sits

That matters more in staffing than it looks. Candidate data is somebody else's personal information held under your duty of care, and the shortest answer to "where does it go" is "nowhere". Detail in the privacy policy.

It never submits. It fills, reports what it filled and what it skipped, and stops. You check the record before it lands in a client's system with your agency's name on it.

What it costs

Free: one candidate profile, unlimited fills — enough to run one live submission into two client systems today.

$28 per month, or $280 per year — two months free

If a subscription lapses, extra profiles lock rather than delete. Nothing entered is ever destroyed.

Get it